CMR form PDF download, blank and filled-in sample

Box 1. Sender (name, address, country)RMPD

Filled in by:

sender

What to write:

The sender's full company name, address with postcode and country, exactly as in the contract and the invoice.

Common mistake:

A stamp with two addresses and no address written in the box. The carrier copies the box 1 address into the RMPD, so it has to be complete.

In RMPD100:

section 4, sender of the goods

Box 2. Consignee (name, address, country)RMPD

Filled in by:

sender

What to write:

Name, address and country of the company that takes delivery. A different unloading warehouse goes into box 3.

Common mistake:

A forwarder instead of the actual consignee, or two companies in one box. The carrier copies whoever is written there into the RMPD, so fix it before departure.

In RMPD100:

section 5, consignee of the goods

Box 3. Place of delivery of the goods (place, country)RMPD

Filled in by:

sender

What to write:

Town and country of unloading, ideally with the warehouse address and opening hours.

Common mistake:

The consignee's registered office instead of the warehouse. The RMPD asks for the actual place where carriage in Poland ends.

In RMPD100:

3.8 place where the carriage ends and 3.2 country of unloading

Box 4. Place and date of taking over the goods (place, country, date)RMPD

Filled in by:

sender

What to write:

Town, country and date on which the carrier took over the goods.

Common mistake:

Copying this date into the RMPD as the start date. The start date in the filing is the day of entry into Poland, not the day of loading in Ukraine.

In RMPD100:

3.7 place where the carriage starts and 3.2 country of loading

Box 5. Documents attached

Filled in by:

sender

What to write:

The documents the sender handed to the driver: invoice, packing list, certificates, with numbers and dates.

Common mistake:

Writing "documents enclosed" without numbers. Later nobody can prove what the driver actually received.

Box 6. Marks and Nos

Filled in by:

sender

What to write:

Markings on the packaging, pallet or seal numbers.

Common mistake:

An empty box for marked goods. When one package goes missing there is nothing to show which one.

Box 7. Number of packages

Filled in by:

sender

What to write:

The number of packages: pallets, cases, big bags.

Common mistake:

A figure the driver did not count. If counting is impossible, the driver says so in box 18.

Box 8. Method of packing

Filled in by:

sender

What to write:

Pallets, cartons, sacks, or "in bulk" when there is no packaging.

Common mistake:

An empty box for unpacked goods. Write "in bulk" or "unpacked".

Box 9. Nature of the goods

Filled in by:

sender

What to write:

The ordinary name of the goods. For dangerous goods also the UN number, class and packing group in the ADR line below the goods boxes.

Common mistake:

A vague "goods" or "general cargo". The name has to match the invoice.

Box 10. Statistical number

Filled in by:

sender

What to write:

The customs commodity code (CN or the Ukrainian UKTZED), where the sender or customs asks for it.

Common mistake:

The invoice number instead of the commodity code. The RMPD does not need the CN code, as RMPD100 has no goods fields.

Box 11. Gross weight in kg

Filled in by:

sender

What to write:

Weight including packaging, in kilograms.

Common mistake:

The net weight from the invoice. The carrier's liability limit is counted on gross weight, 8.33 SDR per kilogram (art. 23 of the Convention).

Box 12. Volume in m³

Filled in by:

sender

What to write:

Volume in cubic metres, if the sender gives it.

Common mistake:

Tonnage in the volume box. An empty box is better than a wrong figure.

Box 13. Sender's instructions (customs and other formalities)

Filled in by:

sender

What to write:

Where customs clearance takes place, no transhipment, temperature, other instructions for the carriage.

Common mistake:

A new instruction by phone after departure. The sender can change the place of delivery only by producing the first copy with the instruction entered on it (art. 12 of the Convention).

Box 14. Instructions as to payment for carriage

Filled in by:

sender

What to write:

Tick "carriage paid" when the sender pays or "carriage forward" when the consignee pays.

Common mistake:

Neither option ticked. A dispute over payment is then settled by the contract alone and the note proves nothing.

Box 15. Cash on delivery

Filled in by:

sender

What to write:

The amount and currency the carrier must collect from the consignee on delivery. No cash on delivery, the box stays empty.

Common mistake:

Delivering without collecting it. The carrier then compensates the sender out of pocket, up to the amount of the charge (art. 21 of the Convention).

Box 19. Special agreements

Filled in by:

sender and carrier

What to write:

What the sender and carrier agreed separately: delivery deadline, declared value, no transhipment.

Common mistake:

A delivery deadline promised only by phone. Delay is counted from the agreed time limit (art. 19 of the Convention), which is hard to prove without an entry.

Box 20. To be paid by

Filled in by:

sender and carrier

What to write:

Carriage charges, deductions, supplements and other charges with currency, separately for sender and consignee.

Common mistake:

An empty table when the consignee pays. At least mark who pays, even without an amount.

Box 16. Carrier (name, address, country)RMPD

Filled in by:

carrier

What to write:

The carrier's name, address and country. On a form with no separate boxes for plates, the tractor and trailer plates go here too.

Common mistake:

The forwarder's name instead of the company actually driving. In the RMPD the carrier's details must match whoever carries the goods.

In RMPD100:

section 1, carrier; tractor and trailer plates go to section 2

Box 17. Successive carriers (name, address, country)

Filled in by:

successive carrier

What to write:

Name and address of the carrier taking over the goods for the next leg, with date and signature.

Common mistake:

An empty box when another company took over the goods. A successive carrier becomes a party to the contract by accepting the goods and the note (art. 34 of the Convention).

Box 18. Carrier's reservations and observations

Filled in by:

carrier

What to write:

What the driver could not check or what is visible at loading, with the reason: torn film, packages not counted, sender's seal.

Common mistake:

An empty box when packaging is damaged. Without a reservation the goods are presumed taken over in good order (art. 9 of the Convention).

Box 21. Established in, onRMPD

Filled in by:

sender

What to write:

Town and date on which the note is made out. The form number sits in the top right corner.

Common mistake:

"No number" or the same number on several notes. Number and date go into the RMPD as the transport document, and a repeated number also breaks customs clearance.

In RMPD100:

3.3 date of the transport document; the form number goes to 3.3 as the document number

Box 22. Signature and stamp of the sender

Filled in by:

sender

What to write:

The sender's signature and stamp on each of the three originals.

Common mistake:

Signing the first copy only. The Convention requires three originals signed by the sender and the carrier (art. 5).

Box 23. Signature and stamp of the carrier

Filled in by:

carrier

What to write:

Signature of the driver or the carrier's representative and stamp when taking over the goods.

Common mistake:

Signing before counting the packages. A signature with no reservations in box 18 confirms the goods were taken over as described.

Box 24. Goods received (place, date, signature and stamp of the consignee)

Filled in by:

consignee

What to write:

Place, date and time of arrival, signature and stamp of the consignee, remarks at unloading.

Common mistake:

A signature with no date. Claim deadlines run from the day of delivery: 7 days for hidden damage (art. 30 of the Convention).